A request for information, or RFI, is an early-stage sourcing document used to learn about available suppliers, solutions, capabilities, or market conditions. Buyers use it before an RFQ or RFP when the requirement or supplier landscape is not yet defined well enough to request a final offer.
How is Request for information (RFI) used?
The buyer uses an RFI before committing to a sourcing approach when the market, available solutions or supplier capabilities are not yet clear. Responses inform the requirement, shortlist or event strategy. Because the RFI is exploratory, it should not imply an award commitment, and suppliers should know which information may be used in a later RFQ or RFP.
Quick reference for Request for information (RFI)
| Check | What it means for the transaction |
|---|---|
| Category | Procurement and sourcing |
| Record to keep | Keep the requirement, requester, supplier response, evaluator and approval together when they apply. |
| Do not infer | Do not treat a sourcing record as a purchase order, invoice or proof of delivery unless that later document has actually been issued. |
