A request for proposal, or RFP, asks suppliers to propose how they would meet a complex business requirement. Responses are normally evaluated on approach, capability, implementation, risk, and price, making an RFP more suitable than an RFQ when the solution cannot be specified only by quantity and unit cost.
How is Request for proposal (RFP) used?
The buyer issues the RFP when suppliers need to propose how they would meet an outcome or complex requirement. The document sets context, scope, response instructions, evaluation criteria and commercial requirements. Suppliers submit technical and commercial proposals, which the buyer clarifies and scores before negotiation or award.
Quick reference for Request for proposal (RFP)
| Check | What it means for the transaction |
|---|---|
| Category | Procurement and sourcing |
| Record to keep | Keep the requirement, requester, supplier response, evaluator and approval together when they apply. |
| Do not infer | Do not treat a sourcing record as a purchase order, invoice or proof of delivery unless that later document has actually been issued. |
