A product specification sheet defines the measurable, functional, material, packaging and labeling requirements a supplier must meet. It should be controlled by revision and linked to the purchase.
How should a business apply Product Specification Sheet?
Use clear units, tolerances, test methods, drawings and approved references. Mark mandatory requirements separately from preferences.
What records support Product Specification Sheet?
Retain the approved revision, change history, authorizations, supplier acknowledgment and purchase orders that used it.
Product Specification Sheet: control and evidence
| Area | What the record should show |
|---|---|
| Control | Use clear units, tolerances, test methods, drawings and approved references. Mark mandatory requirements separately from preferences. |
| Evidence | Retain the approved revision, change history, authorizations, supplier acknowledgment and purchase orders that used it. |
| Tradeoff | A supplier quotation that says according to sample leaves too much undefined. The specification should carry the requirements that survive loss or replacement of the sample. |
What should buyers verify about Product Specification Sheet?
A supplier quotation that says according to sample leaves too much undefined. The specification should carry the requirements that survive loss or replacement of the sample.
