Tender evaluation is the structured assessment of supplier submissions against the eligibility rules, requirements, criteria and methodology disclosed for the procurement. It should produce a traceable recommendation based on comparable evidence rather than an undocumented preference.
What happens before scoring?
Check submission timing, completeness, mandatory conditions, conflicts and bidder eligibility. Record any rejection or clarification under the tender rules.
How are bids compared?
Evaluators apply the approved technical, commercial, service and risk criteria. Normalize currencies, units, tax and scope before comparing price, and keep assumptions visible.
How should evaluators work?
Use qualified evaluators, individual or moderated scoring as defined, evidence-based comments and conflict declarations. Resolve significant scoring differences through documented discussion.
What role do clarifications play?
Clarifications explain ambiguous information and confirm commitments. They should not let one bidder make a material post-deadline improvement that others were not offered.
What should the recommendation include?
Present eligibility, scores, adjusted commercial comparison, risks, due diligence, negotiation points, decision rationale and approvals. Preserve both the final result and the evidence behind it.
