A quote revision is an updated commercial quotation created after a material change to scope, price, terms or assumptions. It preserves the prior proposal while presenting a new version for review or acceptance.
What can trigger a revision?
- Changed quantity or configuration
- Updated price or discount
- Customer-requested scope change
- Different delivery schedule
- New legal or payment terms
- Expired validity or currency assumptions
How should revisions be labeled?
Use a clear revision or version identifier, issue date and summary of changes. The customer should be able to distinguish the active proposal from superseded documents.
Does every edit require reapproval?
Not necessarily. Policies can distinguish administrative corrections from material commercial changes. Any edit affecting value, risk, scope or obligation should trigger the relevant approval.
Quote revision vs. amendment
A quote revision occurs before the quotation becomes the controlling accepted transaction. After acceptance, a change may require a contract amendment, change order or revised order instead.
What should the audit trail retain?
Keep prior versions, changed fields, reason, author, approvals, delivery history and customer response. Do not replace the original file without preserving evidence.
