A payment confirmation is a record showing that a payment reached a defined milestone. It may confirm submission, provider acceptance, account debit, settlement or Recipient credit. The document or interface must identify which event is confirmed because those events are not interchangeable.
What should it contain?
- Payer and Recipient
- Amount and currency
- Payment reference
- Confirmed milestone
- Date and time
- Relevant fees or rate where available
- Provider or bank reference
| Evidence | What it can support |
|---|---|
| Submission receipt | Instruction was received |
| Debit advice | Payer account was debited |
| Network or provider event | A processing milestone occurred |
| Recipient credit evidence | Receiving account was credited |
| Supplier acknowledgement | Recipient recognizes the payment |
Match the confirmation to the invoice
Attach the confirmation to the correct invoice or purchase order. If a supplier reports non-receipt, use the reference and timestamps to start tracking. Do not edit a status label into stronger evidence than the source provides.
Confirmation versus remittance advice
A payment confirmation comes from the payment process. Remittance advice comes from the payer and explains which invoices the payment covers. A supplier may need both.
Keep the Quotable Payments confirmation with the quote, invoice and Recipient record. Read it only as evidence of the milestone it names; it cannot establish a later banking event that the provider has not confirmed.
