Catering & Events

Better Event Procurement, Quotation & Vendor Management

Quotable AI helps catering and event companies automate sourcing, quoting, and supplier management; reducing manual coordination and keeping every event on schedule and within budget. From food and rentals to venues and logistics, manage all your procurement workflows in one connected platform.

Industry Challenges

Last-Minute Orders and Tight Timelines
Events move fast, and procurement teams often scramble to find suppliers or confirm last-minute changes. Manual approvals and ordering processes make it difficult to meet tight deadlines.
Multiple Vendors and Complex Requirements
Managing quotes from food suppliers, decorators, rental companies, and logistics providers through email or chat threads causes miscommunication and missed details that can impact service quality.
Budget Tracking and Cost Overruns
Without centralized spend visibility, it’s hard to monitor expenses across multiple suppliers and events. Small omissions or duplicate orders quickly cut into profit margins.
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Inconsistent Communication
Disorganized vendor communication leads to confusion about delivery times, setup requirements, or payment terms. This creates operational stress and reduces client satisfaction.

Coordinate Vendors and Payments
Without Chaos

Structure proposals, track deposits, and manage event billing in one place.

Quotable AI Quote management dashboard showing sales data with won, lost, and average quotation time metrics
01
Faster Bidding & Quotes

Use AI-powered templates to create branded, line-item quotes in minutes.

02
Easily Compare and Approve Quotes

Compare received quotes from suppliers and approved them in one dashboard.

Three company quote submissions showing details, items quoted, totals, and approval options.
Quotable AI Invoice transaction table showing document IDs, buyers, creation dates, currency amounts, and payment statuses
03
Seamless PO, Invoicing & Payments

Instantly convert buyer purchase orders into structured sales orders or invoices. Send and receive payments globally in 140+ currencies.

04
Quotable Dynamic Workflow

From quotes, orders, payments, to final delivery, view everything in one seamless workflow dashboard.

Quotable AI order QDW-005089 summary showing confirmed purchase order with laptops, mouse, and chair items.

How it works

STEP 1
Set Up Your Products & Pricing or Don’t
Upload once, and you’re ready for every future quote or go straight into quoting and add products on the fly.
STEP 2
Send Quotes, Sales Orders or Invoices
Branded, accurate, ready in minutes no PDF hunting or spreadsheet copy-paste.
STEP 3
Track Responses in Real Time
See exactly when buyers view and approve.
STEP 4
Get Paid & Fulfill
Accept payment directly, sync orders to your workflow, and ship orders with full tracking visibility.

Key Features for Catering & Events

Fast, Flexible Quoting
Create quick, itemized quotes for catering services, equipment rentals, and event packages. Quotable automates calculations for quantities, labor, and add-ons so your team can respond faster to client and vendor requests.
Multi-Vendor Procurement
Coordinate all supplier bids, orders, and payments within one platform. From food ingredients and décor to logistics and venues, Quotable keeps every vendor aligned under a streamlined workflow.
RFQ and Quotation Approvals
Easily send, respond and manage requests for Quotations on Quotable AI. Buyers can invite multiple suppliers to bid in one step, and suppliers can respond directly without an account. Quotes can then be reviewed and approved instantly.

What Our Customers Are Saying

Don't just take our word for it. Hear from those who have transformed their business with us.

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Sam Blanquera the co-founder and chief operations officer of Quotable AI
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

For us, the biggest value of Quotable's dual-stack platform was being able to scale to $1M ARR in under a year with just 1.5 FTEs in operations.

Headshot of smiling man with beard wearing light blue shirt against green background
Pierre G.
Co-Founder & Managing Director
Zennya is a customer of Quotable AI

The biggest problem in procurement is transparency, and Quotable AI solved it for us. Before, I had no reliable way to know if my team was sourcing from the best suppliers or getting the most competitive quotes. That uncertainty leaves room for bias, favoritism, and even higher-priced awards. With Quotable, everything is transparent, every quote, every supplier, every decision.

Man in brown blazer standing outdoors in front of blue storefront sign
Toby C.
CEO
Toby Sports Logo

Quotable made our quoting process 10x faster. We now send polished quotes in minutes and receive supplier quotes just as fast. On top of that, we qualified for supply chain financing through their partner lenders, something we couldn’t access before. Quotable has opened bigger deals for us.

Professional headshot of an Asian man smiling, wearing dark blazer and white shirt
Charlie F.
CEO

Our quoting process used to be fully manual and scattered across Viber, email, and Messenger, which wasn’t secure and wasted a lot of time. Supplier payments were manual as well. Quotable AI completely transformed this, everything is now digital, faster, and managed inside one unified system

Smiling man with glasses in front of colorful neon signs
Rene C.
CEO
AHG LAB logo with stylized lightbulb icon in coral orange circle

The biggest problem in procurement is transparency, and Quotable AI solved it for us. Before, I had no reliable way to know if my team was sourcing from the best suppliers or getting the most competitive quotes. That uncertainty leaves room for bias, favoritism, and even higher-priced awards. With Quotable, everything is transparent, every quote, every supplier, every decision.

Man in brown blazer standing outdoors in front of blue storefront sign
Toby C.
CEO
Toby Sports Logo

Quotable AI completely changed the game for us. We use to manage everything manually via spreadsheets and our team would make so many mistakes. After implementing Quotable AI, our margins are up 10% and my team is spending 60% less time on manual work.

Man wearing sunglasses and black jacket smiling on urban rooftop
Enrique H.
Marketing Director
Radical Motorsport is a Quotable AI user

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Sam Blanquera the co-founder and chief operations officer of Quotable AI
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Sam Blanquera the co-founder and chief operations officer of Quotable AI
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Sam Blanquera the co-founder and chief operations officer of Quotable AI
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

Our quoting process used to be fully manual and scattered across Viber, email, and Messenger, which wasn’t secure and wasted a lot of time. Supplier payments were manual as well. Quotable AI completely transformed this, everything is now digital, faster, and managed inside one unified system.

Smiling man with glasses in front of colorful neon signs
Rene C.
CEO
AHG LAB logo with stylized lightbulb icon in coral orange circle

Quotable AI completely changed the game for us. We use to manage everything manually via spreadsheets and our team would make so many mistakes. After implementing Quotable AI, our margins are up 10% and my team is spending 60% less time on manual work.

Man wearing sunglasses and black jacket smiling on urban rooftop
Enrique H.
Marketing Director
Radical Motorsport is a Quotable AI user

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Sam Blanquera the co-founder and chief operations officer of Quotable AI
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

For us, the biggest value of Quotable's dual-stack platform was being able to scale to $1M ARR in under a year with just 1.5 FTEs in operations.

Headshot of smiling man with beard wearing light blue shirt against green background
Pierre G.
Co-Founder & Managing Director
Zennya is a customer of Quotable AI

Our procurement used to be slow and fully manual. Vendor delays held projects back. Quotable AI centralized everything into one system and cut supplier response time by 60%.

A smiling man with black hair and glasses wearing a black shirt
Eumir S.
CEO

Quotable AI completely changed the game for us. We use to manage everything manually via spreadsheets and our team would make so many mistakes. After implementing Quotable AI, our margins are up 10% and my team is spending 60% less time on manual work.

Man wearing sunglasses and black jacket smiling on urban rooftop
Enrique H.
Marketing Director
Radical Motorsport is a Quotable AI user

We used to juggle 3,000 suppliers on spreadsheets. It caused errors, delays, and constant follow-ups. Switching to Quotable AI transformed our workflow overnight, everything is structured, fast, and automated. We now grow 25% on average every month without increasing overhead.

Professional woman in black blazer and white shirt against gray background, arms crossed
Sam B.
Chief Operating Officer
Airplane and lightbulb icon with blue "BUSINESS" text logo

Quotable made our quoting process 10x faster. We now send polished quotes in minutes and receive supplier quotes just as fast. On top of that, we qualified for supply chain financing through their partner lenders, something we couldn’t access before. Quotable has opened bigger deals for us.

Professional headshot of an Asian man smiling, wearing dark blazer and white shirt
Charlie F.
CEO

Our procurement used to be slow and fully manual. Vendor delays held projects back. Quotable AI centralized everything into one system and cut supplier response time by 60%.

A smiling man with black hair and glasses wearing a black shirt
Eumir S.
CEO

The biggest problem in procurement is transparency, and Quotable AI solved it for us. Before, I had no reliable way to know if my team was sourcing from the best suppliers or getting the most competitive quotes. That uncertainty leaves room for bias, favoritism, and even higher-priced awards. With Quotable, everything is transparent, every quote, every supplier, every decision.

Man in brown blazer standing outdoors in front of blue storefront sign
Toby C.
CEO
Toby Sports Logo

Our quoting process used to be fully manual and scattered across Viber, email, and Messenger, which wasn’t secure and wasted a lot of time. Supplier payments were manual as well. Quotable AI completely transformed this, everything is now digital, faster, and managed inside one unified system

Smiling man with glasses in front of colorful neon signs
Rene C.
CEO
AHG LAB logo with stylized lightbulb icon in coral orange circle

Quotable made our quoting process 10x faster. We now send polished quotes in minutes and receive supplier quotes just as fast. On top of that, we qualified for supply chain financing through their partner lenders, something we couldn’t access before. Quotable has opened bigger deals for us.

Professional headshot of an Asian man smiling, wearing dark blazer and white shirt
Charlie F.
CEO

For us, the biggest value of Quotable's dual-stack platform was being able to scale to $1M ARR in under a year with just 1.5 FTEs in operations.

Headshot of smiling man with beard wearing light blue shirt against green background
Pierre G.
Co-Founder & Managing Director
Zennya is a customer of Quotable AI

Get started with Quotable AI

For Sellers
Empower your sales team with smarter, faster quoting. Quotable AI transforms PDFs, spreadsheets, and product lists into professional, buyer-ready quotes in minutes. Collaborate across teams, maintain brand consistency, and close deals at scale without the manual work.
For Buyers
Take control of your entire procurement process with ease. Quotable AI automates RFQs, centralizes supplier comparisons, and streamlines approvals into POs instantly. Reduce delays, eliminate errors, and gain full visibility from request to delivery—all in one intuitive platform.
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Built with Intelligent Financial Eco Management

From approval routing to transaction syncing, every step is designed to eliminate errors, reduce manual work, and keep your team in sync.

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Frequently Asked Questions

All your questions answered below.

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How can I quickly generate and send a quote with Quotable?
With Quotable, you can create a branded, professional quote in minutes. Add products or services from your catalog, apply your terms, and share instantly with buyers via a secure no-login link. No spreadsheets, no manual formatting.
Is Quotable a Marketplace?
Quotable AI is not a marketplace , it’s an AI-powered supply chain operating system that helps SMEs quote, procure, invoice, ship, and get paid faster in one system. Think of it as your own software + infrastructure layer for your supply chain. It digitizes documents (quotes, POs, invoices, delivery receipts), automates workflows with AI parsing, and embeds payments and financing.
How does AI improve accuracy in quoting and workflows?
Quotable’s AI parser extracts data from PDFs, emails, and spreadsheets with over 99% accuracy. This means no retyping, fewer errors, and quotes that are always up-to-date with your catalog, pricing, and terms.
Does Quotable integrate with my existing CRM tools?
Yes. Quotable syncs with popular CRMs and ERPs so your quotes, invoices, and POs stay aligned with your existing workflow.
Is it only for physical products?
No. Quotable works for products, services, or both. Whether you’re quoting IT equipment, construction labor, or distribution orders, Quotable adapts to your workflow.
Do my buyers or suppliers need to create an account?
No. With Quotable’s no-login workflows, your buyers and suppliers can receive, approve, or pay documents directly from a secure link. This makes adoption frictionless and builds trust.
Can I get paid directly through Quotable?
Yes. Quotable supports credit cards, bank transfers, BNPL, and wallets across 190+ countries. You can reconcile payments automatically against quotes, invoices, and orders.
How long does it take to get started?
Most SMEs are up and running the same day. Upload your products or services once, and you’ll be ready to send your first quote or PO in minutes. Don’t want to add products first? No problem, you can add products on the fly within the quotation itself.
Is Quotable secure and compliant?
Yes. Quotable is built with enterprise-grade security, full audit trails, and role-based access. Every document, approval, and payment is logged for compliance.
What industries use Quotable?
Quotable powers SMEs in Import/Export, construction, IT reselling, distribution, logistics, manufacturing, and business services, any business that quotes, procures, or invoices frequently.
What makes Quotable different from other quoting or procurement tools?
Unlike rigid systems, Quotable adapts to your workflow. Quote-first, invoice-first, or straight to purchase, the platform flexes around how your business already works. Plus, with no-login sharing and AI-powered parsing, it’s the fastest way for SMEs to digitize their supply chain.
How can I quickly generate and send quote with Quotable?
With Quotable, you can create a branded, professional quote in minutes. Add products or services from your catalog, apply your terms, and share instantly with buyers via a secure no-login link. No spreadsheets, no manual formatting.
What makes Quotable different from other quoting or procurement tools?
Unlike rigid systems, Quotable adapts to your workflow. Quote-first, invoice-first, or straight to purchase, the platform flexes around how your business already works. Plus, with no-login sharing and AI-powered parsing, it’s the fastest way for SMEs to digitize their supply chain.
Is Quotable a Marketplace?
Quotable AI is not a marketplace, there’s ZERO commissions. It’s an AI supply chain operating system that helps SMEs quote, procure, invoice, ship, and get paid faster in one system. Think of it as your own software + infrastructure layer for your supply chain.
How does AI improve accuracy in quoting and workflows?
Quotable’s AI parser extracts data from PDFs, emails, and spreadsheets with over 99% accuracy. This means no retyping, fewer errors, and quotes that are always up-to-date with your catalog, pricing, and terms.
Does Quotable integrate with my existing ERP, CRM, accounting systems?
Yes. Quotable syncs with popular CRMs and ERPs so your quotes, invoices, and POs stay aligned with your existing workflow.
Is it only for physical products?
No. Quotable works for products, services, or both. Whether you’re quoting IT equipment, construction labor, or distribution orders, Quotable adapts to your workflow.
Do my buyers or suppliers need to create an account?
No. With Quotable’s no-login workflows, your buyers and suppliers can receive, or pay documents directly from a secure link. This makes adoption frictionless and builds trust.
Can I get paid directly through Quotable?
Yes. Quotable supports credit cards, bank transfers, BNPL, and wallets across 190+ countries. You can reconcile payments automatically against quotes, invoices, and orders.
How long does it take to get started?
Most SMEs are up and running the same day. Upload your products or services once, and you’ll be ready to send your first quote or PO in minutes. Don’t want to add products first? No problem, you can add products on the fly within the quotation itself.
Is Quotable secure and compliant?
Yes. Quotable is built with enterprise-grade security, full audit trails, and role-based access. Every document, approval, and payment is logged for compliance.
What industries use Quotable?
Quotable powers SMEs in Import/Export, construction, IT reselling, distribution, logistics, manufacturing, and business services, any business that quotes, procures, or invoices frequently.
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Stop quoting the old way. Start closing 10X FASTER.

Say goodbye to endless email threads, spreadsheets, and missed approvals. Quotable AI brings quoting, procurement, and payments into one connected platform — built to help your team move faster, win more deals, and stay in control from quote to cash.
Laptop displaying Quotable invoicing dashboard with customer payment information and transaction details
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