Talenthero provides end-to-end hiring and employer-of-record services. But beyond recruitment and payroll, they also handle:

• Office space provisioning
• Laptops and IT equipment
• Onboarding hardware
• Operational setup for distributed teams

As they scaled across clients and countries, procurement became increasingly complex.

They were managing:

• Multiple suppliers across categories
• Equipment purchases tied to specific employees and clients
• Invoices coming from different vendors
• Manual tracking of deliveries
• Payment coordination and reconciliation

Procurement lived across spreadsheets, emails, and shared folders. There was no single operational record tying together:

• Supplier invoice
• Purchase order
• Delivery status
• Client allocation

This created friction, slowed down onboarding, and increased admin overhead.

Talenthero implemented Quotable AI as their procurement operating system.

Instead of stitching together multiple tools, they centralized supplier management, document processing, and cost tracking inside one structured workflow.

What Changed

Centralized Supplier Procurement

All equipment vendors are now managed inside one system. Talenthero can:

• Receive supplier invoices
• Convert documents into structured bills
• Match purchases to the correct client or employee
• Track outstanding payments

AI-Powered Invoice Parsing

Supplier invoices are automatically structured using AI — eliminating manual encoding into spreadsheets or accounting systems.

Linked Document Workflows

Each equipment purchase now has a clean digital trail:

Supplier Invoice → Bill → Payment → Delivery Tracking

Everything is connected in one operational record.

Real-Time Visibility

The operations team can instantly see:

• What equipment has been ordered
• What has been delivered
• What is unpaid
• What costs belong to which client

No more searching through inboxes or Excel files.

After implementing Quotable AI for procurement, Talenthero experienced:

Faster Equipment Onboarding
Hardware procurement and tracking became structured and predictable.

Reduced Admin Overhead
Less manual encoding and fewer reconciliation errors.

Clear Cost Allocation
Every laptop, office setup, or equipment purchase is tied to the right client and employee.

Improved Payment Visibility
Outstanding supplier invoices are tracked in one place, improving financial control.

Single Source of Truth for Procurement
Operations no longer rely on spreadsheets as the backbone of their workflow.

For a company operating across borders and service lines, this created operational clarity and scalability without increasing headcount.

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“Procurement was becoming one of the most operationally complex parts of our business as we scaled. We needed structure without adding bureaucracy.

Quotable AI gave us a centralized way to manage supplier invoices, equipment purchases, and cost tracking in one system.

It reduced manual work and gave our team real visibility into procurement operations.”

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